Three Ways to Bring Order to Your Retirement Records
From a self-use toolkit to in-person scanning and educational seminars, each service is designed to be standalone and practical from day one.
Back to HomeHow We Approach Every Engagement
Every Stillhaven service follows the same underlying principle: the work belongs to the client. We provide structure, tools, and skills — you retain ownership and control of everything produced. There is no software to subscribe to, no cloud account to manage, and no ongoing dependency on us once the service is complete.
Before any paid engagement begins, we have a brief conversation to confirm that the service is the right fit. This is not a sales conversation; it is a practical check. If the scope of your paperwork requires something different from what we offer, we will say so clearly.
Initial Conversation
Brief discussion to confirm fit and scope. No charge, no commitment.
Service Delivery
Toolkit handover, seminar attendance, or scanning appointment — clear scope, fixed price.
Handback & Wrap-Up
Everything delivered to you directly. A brief check-in to confirm you are satisfied.
Document Organisation Toolkit
Templates and a simple digital folder structure that help you arrange your own retirement-related paperwork at home. The toolkit gives you a logical framework to sort documents by category, name files consistently, and maintain the system yourself over time. It works on any computer without specialist software.
- Ready-to-use folder structure guide (printable and digital)
- Category templates: identity, financial, property, insurance, correspondence
- File naming conventions with worked examples
- Guidance notes in plain English
Process Steps
- Purchase and download toolkit
- Review the setup guide (approx. 30 minutes)
- Apply folder structure to your existing files
- Use templates for ongoing filing
Retirement Readiness Seminars
General educational seminars on lifestyle and routine planning for the years ahead, with practical, non-advisory tips shared in a small group setting in Phuket. Sessions cover topics such as daily routine structures in retirement, organising your personal information for accessibility, and thinking through living arrangements and community. No financial, legal, or medical advice is provided.
- Half-day sessions, max 12 participants
- Printed topic guides included
- Open Q&A time built into each session
- Held at our Phuket Old Town office
Seminar Structure
- Registration and welcome (15 min)
- Topic presentations with discussion (2.5 hrs)
- Open Q&A (45 min)
- Materials handout and close
Records Digitization & Filing
Scanning and tidy organising of your personal documents into a clear, searchable set you keep full control of. We scan your physical documents at high resolution, convert them to searchable PDFs where applicable, sort them into a logical folder structure, and hand everything back to you on a USB drive or your own storage device — no cloud upload, no third-party access.
- 300 dpi minimum scan quality, visual check on each page
- PDF conversion with consistent file naming
- Organised folder structure matching your toolkit or custom
- All originals returned; no copies retained by us
Process Steps
- Intake appointment — scope and volume confirmed
- Scanning and conversion (half-day to full day)
- Filing and labelling review
- Handback with walkthrough of structure
Which Service Is Right for You?
| Toolkit ฿5,200 |
Seminar ฿16,500 Popular |
Digitization ฿29,000 |
|
|---|---|---|---|
| Best for | Self-directed individuals with some tech comfort | Those who want context and general guidance first | Those with substantial paper records to convert |
| Templates included | |||
| In-person session | |||
| Physical scanning of documents | |||
| Organised digital files delivered to you | |||
| Educational content on retirement planning |
Services can be combined. Many clients begin with the Toolkit and later add Digitization. Contact us to discuss what suits your situation.
What You Can Expect from Every Service
No Retained Copies
Your documents are yours. We do not store, copy, or transmit your personal files beyond the immediate scope of the service.
Confirmed Scope Before You Pay
Every engagement begins with a scope confirmation. Prices do not change mid-project without your agreement.
One-to-One Attention
We limit concurrent engagements so that every client receives proper attention from the same team member throughout.
Plain English Throughout
All guides, templates, and communications use straightforward language. No specialist vocabulary is assumed.
One Working Day Response
All enquiries and questions — before, during, and after your engagement — receive a response within one working day.
Information Only, No Advice
Stillhaven provides organisational support and general education. We do not offer financial, legal, or healthcare guidance.
Clear, One-Time Fees
Document Toolkit
฿5,200
one-time purchase
- Digital and printable templates
- Folder structure guide
- Plain-language instructions
- Works on any device
Retirement Seminar
฿16,500
per person, per session
- Half-day in-person session
- Printed session notes included
- Open Q&A included
- Max 12 participants
Records Digitization
฿29,000
standard volume, one-time
- High-resolution scanning
- PDF conversion and labelling
- Organised folder structure
- Delivered to your device
Have a Question About a Specific Service?
We are happy to explain the scope of any service before you decide. Just send a message or call during office hours.
Contact Us